Description

Job Description:

Job Title: Administrative Assistant

Line of Business: Global Corporate & Investment Banking

Location: Dubai

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Dubai office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.

Provide high-touch administrative support to senior Global Corporate & Investment Banking (GCIB) bankers, ensuring seamless coordination of client-facing and internal activities. This role operates in a fast-paced, relationship-driven environment with significant exposure to senior stakeholders and international clients.

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

Diary & Calendar Management

• Manage complex, high-volume calendars for senior stakeholders
• Prioritise and coordinate meetings across multiple time zones

Client & Meeting Coordination

• Arrange meetings with clients and senior bankers
• Coordinate conference calls (internal and external)
• Prepare meeting logistics, materials and follow-ups

Travel & Expenses

• Arrange international travel, accommodation and visa requirements
• Process travel requests via internal systems
• Manage expense submissions via Concur

Operational & Compliance Support

• Process compliance approvals and required documentation
• Submit call reports and internal tracking requirements
• Maintain accurate administrative records and reporting

Team & Event Coordination

• Coordinate team events, offsites and internal activities
• Partner with global admin teams to ensure seamless execution

What we are looking for

• Proven Administrative experience supporting senior stakeholders within Investment Banking
• Strong communication skills with the ability to interact confidently with clients and senior bankers
• High level of professionalism, discretion and stakeholder awareness
• Strong organisational skills with the ability to manage multiple priorities
• Proactive mindset with strong ownership and accountability
• Ability to work independently and operate effectively in a high-pressure environment
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Working knowledge of travel and expense systems (e.g. Concur) preferred
• Fluency in English (written and spoken) is essential, and Arabic language skills are highly desirable

Bank of America

Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.