Description

The Accountant is responsible for maintaining accurate and timely financial records and supporting day-to-day accounting operations, including accounts receivable, vendor and credit card processing, program reporting, compliance, reconciliations, month-end close, and audit support. The Accountant ensures assigned financial activities are properly recorded, supported, and completed within established deadlines.

Key Responsibilities

1. Accounts Receivable, Revenue & Month-End Close

Manage accounts receivable for assigned programs, including recording invoices, payments, and related activity in Blackbaud.

Monitor outstanding receivables and checks and coordinate follow-up with funders and program staff.

Maintain accurate supporting documentation for revenue and assigned program activity.

Reconcile assigned bank, accounts receivable, revenue, and other general ledger accounts monthly.

Complete assigned month-end close procedures, including account review, journal entries, reconciliations, and supporting schedules.

Research and resolve discrepancies and communicate significant or unresolved items to the Controller.

2. Compliance, Vouchering & Audit Support

Prepare and submit monthly vouchers and supporting documentation for assigned programs.

Prepare and support SSA Representative Payee audits.

Maintain audit-ready financial records and assist with internal, external, grant, and compliance audits.

Ensure assigned activities comply with organizational, grant, and regulatory requirements.

3. Vendor, Credit Card & Expense Processing

Enter vendor invoices for proper coding, approval, and supporting documentation.

Conduct quarterly debarment and suspension checks for applicable vendors.

Record and reconcile Representative Payee expenses.

Reconcile organizational credit card statements to PRFs and supporting receipts and record transactions accurately.

Follow up on missing documentation and resolve transaction discrepancies.

4. General Accounting & Financial Support

Prepare routine and adjusting journal entries for assigned areas.

Review assigned general ledger accounts for accuracy and completeness.

Maintain organized financial records and supporting documentation.

Assist with financial reports, schedules, account analysis, and other requests from the Controller.

Support Finance process improvements and internal controls.

Perform other accounting and finance-related duties as assigned.

Requirements

Qualifications & Skills

Bachelor’s degree in accounting, Finance, or related field, or equivalent relevant experience.

Nonprofit, grant accounting, and compliance experience preferred.

Proficiency with accounting systems, preferably Blackbaud Financial Edge NXT, and Microsoft Excel.

Working knowledge of general ledger accounting, reconciliations, accounts receivable, accounts payable, and month-end close.

Strong attention to detail, organization, accuracy, and problem-solving skills.

Ability to manage multiple priorities and meet established deadlines.

Strong written and verbal communication skills.

Working Conditions

Primarily office-based with regular interaction with Finance, program staff, funders, auditors, vendors, and financial institutions.

May require occasional additional hours during audits, reporting periods, or month-end close.