Description

Join a global insurance organization as a Legal Secretary / Operations Specialist, supporting corporate governance and legal operations at a strategic level.

This role plays a key part in enhancing board-level processes, regulatory compliance, and operational efficiency, working closely with senior stakeholders. You will contribute to governance excellence while driving process improvements and LegalTech initiatives in a dynamic international environment.
Key Responsibilities

• Support board and committee operations, including agenda preparation and minute-taking.
• Coordinate schedules and communications with executives and key stakeholders.
• Manage legal documentation and cloud-based document systems with proper access control.
• Oversee company seal processes and governance-related procedures.
• Drive Legal Operations initiatives, including process optimization and cost management.
• Ensure regulatory compliance, statutory filings, and audit readiness.
• Manage external vendors and law firms, including contract negotiation and performance oversight.
• Support implementation of LegalTech tools and data security initiatives.

Required Skills and Qualifications Experience:

• Experience in corporate functions, legal operations, or administrative roles.
• Experience supporting governance processes such as board or committee operations is preferred.
• Experience working in multinational or matrix organizations is a plus.

Soft Skills:

• Strong multitasking and time management skills in a fast-paced environment.
• High attention to detail and ability to manage multiple stakeholders effectively.
• Proactive mindset with the ability to drive process improvements.
• Strong communication skills in both Japanese and English.

Language Requirements:

• Japanese: Native level
• English: Business level

Preferred Skills & Qualifications

• Experience in vendor management and contract negotiation
• Familiarity with LegalTech tools and digital transformation initiatives
• Experience with SharePoint or document management systems

About the Company
Our client is a well-established global insurance company with a strong presence in Japan. The organization is focused on strengthening governance frameworks and improving operational efficiency across legal and corporate functions.
Why You'll Love Working Here

• Flexible working environment with hybrid work and flextime
• Exposure to board-level governance and executive decision-making
• Opportunity to be involved in Legal Operations transformation and digital initiatives
• Stable organization offering long-term career growth and strong benefits
• Collaborative and international workplace culture

Don't Miss Out - Apply Now!